🏙️ Tokyo Living Guide: Residence Card (Zairyu Card) Registration & Renewal

 

Immigration & Residency Procedures in Japan 🇯🇵

If you're a non-Japanese national planning to stay in Japan mid- to long-term (over 90 days), you are legally required to carry a valid Residence Card (在留カード / Zairyu Card) at all times. This card replaces the outdated “Gaijin Card” system and is now integrated with Japan’s national residency management.

📌 Applying for a Residence Card (Zairyu Card)

✅ When & Where:

  • Upon arrival at the airport (Narita, Haneda, Kansai, etc.), mid/long-term residents will receive their Residence Card at immigration.

  • If entering via a smaller airport, your card will be sent to your registered address after reporting your residence.

🏠 Within 14 days of moving into your new address in Japan:

You must register your address at your local municipal/ward office (市役所 / 区役所). Bring your Zairyu Card and passport.

🔁 Renewing / Updating Your Residence Card

When to Renew:

  • Before the card expires, typically:

    • 1 year, 3 years, or 5 years depending on your visa status.

  • If you change address, employer, marital status, or name.

Required Documents:

  • Your current Zairyu Card

  • Passport

  • Application forms (provided at the immigration bureau or online)

  • 1 photo (taken within 3 months, 4cm x 3cm, plain background, no hat)

  • Any supporting documents for the change (e.g., new employment contract)

Where to Apply:

👶 Newborns in Japan (Foreign Nationals)

If your child is born in Japan:

  • Report the birth within 14 days to your local municipal office.

  • Apply for a Zairyu Card within 30 days of receiving a passport or proof of nationality.

  • Required documents: birth certificate, parent’s Zairyu Card, passport, etc.

🔄 Address, Job, or Marital Status Change?

You must notify the municipal office (for address changes) and/or the immigration bureau (for job, name, or marital status changes) within 14 days of the change.

📝 Reminders

  • Always carry your Zairyu Card with you.

  • Update it immediately if lost, damaged, or if any personal details change.

  • Not doing so may lead to fines or issues with visa renewals.

📍 Useful Contacts

  • Tokyo Immigration Bureau: Website

  • NTAC (Immigration Info Hotline): 0570-013904 (Weekdays, English support available)

  • Local Ward Offices: Look for 市役所 (City Hall) or 区役所 (Ward Office) signs near your address.

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