Getting Settled in Japan: A Practical Guide for Newcomers (2025 Edition)

 

Relocating to Japan? Here are a few essential pointers to help you settle into your new home smoothly, whether you're moving to Tokyo, Osaka, or beyond.

🏠 Finding a Place to Live

1. Set a Budget

Rent in Japan—especially in major cities like Tokyo and Yokohama—can be expensive. Before you begin your search, determine how much you can comfortably afford monthly, factoring in rent, utilities, and other initial costs.

2. Choose the Right Location

Location is key. Consider proximity to:

  • Your workplace

  • Public transport (train/subway stations)

  • Schools (if applicable)

  • Shopping, dining, and recreation

  • A comfortable living environment

While Tokyo has excellent public transport, commuting by car often takes twice as long. Living near a train line with a direct route to your workplace can significantly reduce daily stress.

3. Before Signing a Lease

  • Inspect the property and common areas

  • Confirm rental terms with your agent

  • Understand fees and conditions (in Japanese and/or English)

πŸ§‘‍πŸ’Ό Using Real Estate Agents (不動産仲介ζ₯­θ€…)

Most real estate agents are located near train stations and display listings in their windows. Look for:

  • A government-issued license displayed in their office. The format looks like: 東京都ηŸ₯δΊ‹(7)第12345号. The number in parentheses indicates how long they’ve been licensed (higher means more experienced).

  • English-speaking support, especially in cities like Tokyo, Yokohama, or Kyoto.

Tip: Always ask questions until you're satisfied with the answers, and inspect properties yourself rather than relying only on agent descriptions.

πŸ“ Understanding Rental Contracts

  • Contract Length: Typically 2 years

  • Rent Payment: Paid monthly in advance

  • Maintenance Fees: May be added on top of rent

  • Renewal Fees: Often equal to 1 month’s rent

  • Moving Notice: Give 1–2 months’ notice before leaving

πŸ’° Initial Costs When Signing

You’ll typically need 4–6 months’ rent upfront, broken down as:

  • 瀼金 (Reikin / Key Money): 1–2 months’ non-refundable gift to the landlord

  • 敷金 (Shikikin / Security Deposit): 1–2 months’ refundable deposit (minus cleaning/repairs)

  • 仲介手数料 (Chukai Tesuryo / Agent Fee): Usually 1 month’s rent (plus tax)

πŸ”Œ Setting Up Utilities

Notify all utility companies before moving in or out. Here’s what to expect:

Electricity (e.g., Tokyo Electric Power – TEPCO)

  • After moving in: Switch on the breaker and mail the application postcard provided in the apartment.

  • Before moving out: Call TEPCO (03-6373-1111), give your details, and switch off the breaker when you leave.

  • ⚠️ Overloading circuits will trip the breaker. Just reduce usage and reset.

Gas

  • After moving in: A gas technician must come to open the main valve—you must be present.

  • Before moving out: Notify the gas company 2–3 days in advance.

Water

  • Contact your city’s water bureau (e.g., Tokyo: 03-5326-1100).

  • Fill out the start/stop service forms online or at your local office.

Telephone & Internet

  • Telephone: Contact NTT East (116 from a landline).

  • Internet: Japan offers high-speed fiber, ADSL, and cable. Popular providers include SoftBank Hikari, Nuro, and au Hikari.

Cable TV

  • SKY PerfecTV offers cable TV packages in English: SkyperfectTV

πŸ’³ Paying Utility Bills

  • Bills arrive monthly (electricity, gas, phone) or bi-monthly (water/sewerage)

  • Payment options:

    • Banks, post offices, or convenience stores

    • Online via provider websites

    • Auto-payment through your bank account

πŸ’‘ If you’re late, a 3% late fee may apply (except water). Contact the provider immediately if you miss a payment.

πŸ“¦ Other Essential Tasks When Moving

Address Changes & Notifications:

  • Foreign Resident Registration / Visa: Update your address at your local municipal office within 14 days.

  • Post Office: Fill out a change-of-address form to forward mail (valid for 1 year).

  • Bank & Driver's License: Notify both of your updated address.

  • Health Insurance & Transportation Pass: Update through your employer or city office.

πŸ›‘️ Home & Contents Insurance

It is highly recommended to take out insurance to cover:

  • Damage from earthquakes or natural disasters

  • Theft or accidental damage
    Real estate agents can help you apply when you sign your lease.

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